From the browser options, you can click “File” > “Save as” to save the file to your computer. Once you click the “Export as JSON” button, you will be taken to a new screen that is displaying your JSON export file. If you have a paid Trello subscription you will be able to export your board as CSV, however if you are on a free plan the only option you will have will be to export as JSON. When you click the “Print and Export” option, you will be presented with options to “Print”, “Export as CSV”, or “Export as JSON”. From this new menu, you should have an option called “Print and Export”. When you click this button, a menu will pop out from the right.įrom this menu you will need to choose the “… More” option, which will open a second menu on top of the first menu. This is the button labeled with “…” at the very right side of the screen. In order to generate the export you need to go into the board, and so it’s not possible to backup multiple Trello boards at the same time. To backup your Trello board and cards, follow these steps:įrom the Trello app home screen, select “Boards” and then choose the board you want to back up. To backup the cards in a Trello board, you will need to manually go into each board and generate an export file that is a snapshot of that board at that given moment. As backing up your Notion workspace is a manual process, you will need to set yourself a reminder to manually generate the backup at a given time interval, for example once a week or once a month. However, any subsequent changes to your workspace won’t be automatically reflected in your backup. The backup file you generated is a snapshot of your Notion workspace at that given point in time. Inside the zip file you will have a copy of all of your workspace content in either HTML, or Markdown and CSV depending on what you choose.Īs an added bonus, Notion gives you an option to import an exported file, and so it makes it really easy to restore a workspace from a given backup file. The link to the export file will expire after 7 days so make sure to save a copy of it to your local computer. You should receive an email that contains a zip file with your export using your chosen configuration. The Notion workspace backup will be emailed to you You can also choose what you want to include in the export, as well as if subpages should create folders in the exported directory.Ĭlick the “Export” button to confirm your selected options.ģ. If you want to export your data as a PDF, you will need to be on an Enterprise plan. After clicking the “Export all workspace content” button you will be presented with a menu that allows you to choose the details of your export.Ĭhoose from HTML or Markdown and CSV. If you want to also export the details of your workspace members, you will need to be on an Enterprise plan. Scroll down and click the “Export all workspace content” button From this menu, click “Settings” under the “Workspace” heading on the left hand side of the menu.Ģ. This will pop open a new menu in the center of the screen. Click the option that says “Settings and Members”. Open your workspace and click the menu in the top left hand cornerĪ menu will pop out from the left side of the screen. To backup your Notion workspace, follow these steps:ġ. If you want to export your workspace as PDFs, that is only available to Enterprise customers. Notion provides you with an option to export your workspace as HTML, Markdown, or CSV. Ensuring you have a backup of your data can prevent this being catastrophic for your company. Notion is a sharp knife, and so it’s so easy to lose data by making a change that inadvertently destroys data. However, with great power comes great responsibility. Notion is a flexible document and knowledge management application that allows its users to design and build their own system for storing and using data within their organisation. So if you are looking to export and backup your data from Notion and Trello, here are the steps you are going to need to take: Whilst it's unlikely that a cloud service loses your data, you can never be too sure, especially if the data is critical to running your business. However, with that being said, it's often a good idea to take your own backups and exports of your data. Of course, one of the benefits of using cloud services such as Notion and Trello is that this is taken care for you so you don't have to worry about data loss. At the end of the day, it's your data, and you should always be in control of what happens to it. One of the most important things to get right when you are using cloud software such as Notion and Trello is that you are confident that your data can be exported and backed up.
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